One of the issues that many small business owners overlook when starting out running a business is the use of technology. Whilst computer technology may require an investment that is significant starting away; Overtime, should your systems are built correctly they will in reality save you very large sums of money, in specific in the area of staff wages.
I started out with a $3,000 Credit Card, which when you talk to any business adviser or business-coach is absolutely the worst thing you could do when I first started my business, One-on-One Personal Computer Training. Among the issues i've been most conscious of is the cost of experiencing a number that is large of. The way in which I attained a high level of efficiency such a competitive market was to automate as many of the day-to-day tasks as I could. The best tasks for business automation are those which are repetitive.
As soon as I mention the word Business Automation, most technophobes will put a barrier up and go into a small or major fit. Business automation can be as simple as creating just a few microsoft word templates. Business automation doesn't indicate hiring a huge range of software developers and toiling day and night to build some monsterous and complex system. It can and should be simple so that you as a business owner can in fact take action yourself. Allow me explain!
Microsoft for all its bad and the good issues, has provided business one of the most awesome tools - Microsoft Word allows you to build templates as you wish that you can reuse as many times.
What Is A Microsoft Word Template?
Really, a Microsoft Word Template is like any traditional word document, the difference is that it's created to be reused as many times while you require. Have you thought to produce a word that is normal then. Well, the difference is that by using a Microsoft Word Template, you are able to keep the template under the New discussion box, so that every right time you want to use the document you go to that one point and it will be available.
Did you know that you may also create your folders that are own the New dialog box? You have to do is to simply create a new folder where all your templates are stored if you didn't know this, all. On each of our company's computers we've a folder that is special one-on-one where we store each of our templates for use by our staff
What Sort Of Templates Might You Need?
This is one of many questions that are key have asked many. The most common templates I see little businesses require are things like Sick Leave Forms, Leave Applications, Order Forms, Sales Letters, Purchase Order Forms and so forth.
Among the good reasons why I chose to build Microsoft Word Templates in my business was to ensure a level of continuity of contact with our clients. By building a series of Templates such as:
- A Company Letter Head
- A Company Fax Sheet
- A Company Leave Application
- A Company Thank You Letter
- A Business Weekly Timesheet
- A Company Sales Letter
- A Company Visitor Sign-in Sheet
- A Business Purchase Order Form
- A Company Order Form
By having these forms in a central place I have ensured that my staff do not need to be recreating these styles of documents each time they need to send a letter or fax. Further to this, I realize that certain sales letters used by my staff shall achieve the sales outcomes that i'm looking for. Through the use of a Microsoft Word Template, they know that when and enquiry is got by them they can simply fill-in the customer details and the letter is completed.
In our sales letter templates we use Microsoft Word's Fill-in field to prompt our staff for key information like the Customers Name, Address and Company Name ensuring that the information does get placed into the letter. Once they will have completed they simply press the Print button and its willing to go to the customer. As a business owner, knowing that that's all my staff have to do to ultimately achieve the sales makes me feel more comfortable than them having to write their own customised letters each time a customer enquires about our training.
Microsoft Word templates are an incredibly useful device in automating common documents that your staff maybe creating and we believe this is the first process that all business owners should be using in automating their business.